The following is the OCA AGM Agenda. In
addition I am attaching a Five Year Budget, Draft New Constitution, and Reports
from all OCA Executive.
DATE: 22 May 2004 Place: Holiday Inn,
2004 OCA AGM Agenda:
A. Matters for
the outgoing Board
1) Call to Order
and announcement of Board members present and verification of proxies
2) Reading of the
Minutes of the last Annual Meeting
3) President’s
Report
4) Vice-President’s
Report
5) Secretary’s
Report
6) Treasurer’s
Report
7) Youth Co-ordinator’s Report
8) Special Officers’
Reports
9) League Reports
10) Auditor’s Report
11) Other business
raised by the outgoing Board
12) Ratification of the
new members of the Board
B. Matters for
the incoming Board
13) Election of
Officers and Special Officers
- Current
Nominations are:
President - Barry Thorvardson
Vice President - Chris
Youth Co-ordinator - Patrick McDonald
Secretary -
Treasurer -
14) a)Formal Adoption of an incorporated status as Ontario Chess
Association Inc.
b) Adoption of Bylaws and Constitution (see attached)
c) League Borders and Names (Ratification of Boundaries by postal codes as
previously agreed)
15) Appointment of
Auditor
16) Election or
Appointment of Governors to the Chess Federation of
17) Review of chess
activity in
18) Budget (see
attached Five Year Budget)
19) New business
a)
- Leagues to designate their qualifying 2004 Events for Ontario Champion,
Women's Champion, Junior Champion and Senior Champion
- Leagues to designate League Volunteer of the Year & Nominations for OCA
Volunteer of the Year
(This can recognize accumulated past achievement and is not restricted to 2004
Activity)
b) 2004 Canadian Closed
- Leagues to each identify 1 U2200 Qualifier to 2004 Canadian Closed by 30 June
c) 2004 Canadian Open
- Review of participation and League/OCA support
d) Bids for future Canadian Open, Canadian Closed (Open & Womens), Canadian Junior
e) Bids for
f) Sponsorships: Fast Food, Corporate, Governmental
20) Other business
21) Adjournment