- Meeting called to order at 2:20pm.

- Present (non-voting meeting): Barry Thorvardson, Caesar Posylek, Peter Bos, Christopher Mallon, Albert Den Otter, Lee Hendon, Hans Jung, Patrick MacDonald, Steve Killi, Michael Barron, John Rutherford, Mark Dutton, Wilf Ferner, Alice Laimer, Fred Henderson

- Introductions of President, Vice President, Youth Co-ordinator, and those OCA Directors who were present.

- Patrick MacDonald requested a Youth Committee be created. Request granted by Barry Thorvardson.

- Discussed the Vision for Chess in Ontario, and the steps needed to be taken by individuals to promote that vision.

- Outlined pre-event, event and post-event publicity plans for OCA sponsored events

- Outlined possible benefits for sponsors of chess events in Ontario.

- Briefly outlined each committee and its responsabilities.

- Committee discussions/reports;

- Tournaments Committee (Mark Dutton) - Ontario Open to be held Victoria Day Weekend, conditionally granted to SWOCL. Also talked about Ontario Closed ideas.

- Constitution Committee (Mike Holmes, absent) - informed that constitutional changes necessary for Trillium grant are well under way.

- Trilliam Committee (Doug Hoch) - details about what is required for the grant, and expectations for our initial application

- Budget Committee (Barry Thorvardson) - budget details to follow later in meeting

- Awards Committee - Each League should nominate at LEAST one representative to this committee.

- Budget discussions

- Final balance sheet for 2002-2003 presented

- Initial draft budget for 2003-2004 presented

- Discussion about how much the budget should increase given current reserves and projected income.

- Informal vote: $5000-$7500 9 votes, $7500-$10000 5 votes.

- Discussion about each individual budget item and the suggested increases.

- Discussion about one time accounting/legal fees for incorporation to qualify for Trillium

- Informal vote: unanymous in favour

- Discussion of OCA 2004 Canada Closed bid

- Reviewd bid details to date

- Informal vote: in favour of pursuing the bid

- Discussion of possible USA/Canada Team Challenge

- Few details available, event is in exploratory status only.

- Northern Ontario Chess League report

- Presented details and player comments from 2003 Canadian Open

- Presented schedule of events for next year

- Requested that the OCA officially support the 2004 Canadian Open in Kapuskasing.

- Some question arose as to whether the bid is actually legally awarded at this point

- Informal vote: 9 in favour, 5 opposed, to support a Kapuskaing Canadian Open if they end up hosting the tournament.

- Executive Vacancies

- Discussed existing vacancies for Treasurer and Secretary and asked for nominations for those positions.

- Extra discussion

- Q & A period, mostly concerning budgets.

- Michael Barron presented a request to be allowed to organize an Ontario Women's Closed within a few weeks. Mr. Barron refused to defer his request and so it was denied as this was a non-voting meeting of the OCA.

- Request presented that a Contingency Fund be added to the budget to allow the executive to authorize emergency expenses without requiring a full vote of the Board of Directors. Request to be forwarded to Budget Committee for consideration.

- Meeting adjourned at 5:15pm.