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Location: the Polish Cultural Centre in Mississauga, 4300 Cawthra Rd, Mississauga, ON Meeting Secretary: Hans Jung |
1. Announced Board Members present in person - Martin Jaegar, Caesar Posylek, Stijn De Kerpel, Wilf Ferner, Barry Thorvardson, Hal Bond, Doug Hoch
2. Announced Board Members present by proxy - Hans Jung representing Tony Ficzere, Alan McGowan representing Neil Macleod, Stijn De Kerpel also representing Eric Van Dusen, Frank Dixon, Michael Holmes.
3. Minutes of last annual meeting - No minutes were available, so only a general discussion occurred.
4. Errors/omissions in record of the minutes - No minutes were available.
5. President's Report - President David Gebhardt was unable to attend but submitted his report by email and it was read by Martin Jaegar. (Copy of Report attached)
Stijn De Kerpel moved that the President's Report be accepted. Hal Bond seconded the motion. The motion was carried unanimously.
Discussion ensued concerning last years Ontario Open. Wilf Ferner suggested that the OCA should pay the $500 first prize. Discussion consensus was that the OCA should be fair to the organizers, and at least compensate any deficit they may have had. Barry Thorvardson pointed out that there was an email from Frank Dixon chastising David for no support. Stijn De Kerpel mentioned that Toronto ran a conflicting tournament. Martin Jaegar noted that the GTCL needs a slap on the wrist for allowing that tournament. Barry Thorvardson apologized formally to the Ontario Open Organizers, on behalf of the GTCL.
Martin Jaegar noted that he had negotiated with Maurice Smith of the CFC, to protect future Ontario Opens and that the CFC had agreed to comply with any OCA request not to advertise and not to rate any Ontario tournament conflicting with the Ontario Open.
Stijn De Kerpel will email Frank Dixon to report what has been discussed.
The rotation of the Ontario Open was discussed. Wilf Ferner suggested that the Golden Horseshoe should be added to the rotation. Martin Jaegar suggested that the new executive should ask for formal reporting by all leagues to ensure their re-certification each year. Barry Thorvardson mentioned that we should encourage and support but that individual leagues have to request participation.
A discussion of outstanding OCA rebate cheques for the Leagues occurred. It was determined that last years payments were still outstanding.
6. Vice-President's Report - Caesar stated he had no formal report to submit.
7. Secretary's Report - There still is no Secretary and no secretary report.
8. Treasurer's Report - Byran Lamb gave his report orally. He apologized that he had not had as much time to allocate to his role as he should have. He passed over the bank records, cheque book, and outstanding cheques to be deposited. However the OCA is in good financial health with $15,345.03 in the bank and deposits to bring the total to $20,843.56. Rebate League cheques and payment to the Junior Co-ordinator were still outstanding.
Hal Bond moved to accept the Treasurer's Report. Caesar Posylek seconded it and the motion carried.
9. Junior Co-ordinator's Report - Patrick Macdonald reported via Hal Bond, and stated that the Junior Program went well and that he will stand for Junior Co-ordinator again this year. However he reported that he was still owed $1100 for the expenditures. As the President's Report had stated that David Gebhardt had reimbursed Patrick, this matter was directed to the new executive to resolve and repay the proper individual.
Hal Bond moved that the Junior Co-ordinator's Report be accepted, and Wilf Ferner seconded the motion. The motion was approved unanimously.
10. Other Officers' Reports - No other officer's reports were given.
11. Auditor's Report - No report was available.
12. Other Business raised by outgoing Board Members - none.
13. Announcement of the new Board, present in person, or by proxy.
The following are the new board based on Director Submissions from EOCA, SWOCL, GTCL:
From EOCA: Mike Holmes, Robert Laszlo, Stijn De Kerpel, Eric Van Dusen, Roger Patterson, Frank Dixon
From SWOCL: Hal Bond, Doug Hoch, Neil Macleod, Peter Bos, Steve Killi
From GTCL: Bryan Lamb, Mark Dutton, David Gebhardt, Wilf Ferner, Michael Dougherty, Martin Jaegar, Michael Barron, Caesar Posylek, Barry Thorvardson, David Cohen
Directors from other Leagues will be added when properly submitted presentations are received by the new OCA Executive.
14. Election of President - Stijn De Kerpel nominated Barry Thorvardson as President. Hal Bond seconded. No other nominations were forthcoming. All members voted unanimously in favour.
15. Election of Executive Officers and Special Officers - Barry Thorvardson nominated Caesar Posylek as Vice President. Hal Bond Seconded. No other nominations were forthcoming. All members voted unanimously in favour.
No nominations were presented for Secretary so the President was given the authority to later appoint a Secretary.
Barry Thorvardson nominated Michael Barron as Treasurer. Caesar Posylek seconded. No other nominations were forthcoming. All members voted unanimously in favour.
Doug Hoch nominated Patrick Mcdonald as Junior Co-ordinator. Barry Thorvardson seconded. No other nominations were forthcoming. All members voted unanimously in favour.
16. Proposals and/or Amendments to the constitution - Barry Thorvardson proposed that the constitution be amended to show that we are a non-profit organization and that all necessary changes and registrations be made accordingly. Doug Hoch seconded and all members voted in favour. It was further agreed that a Constitution Committee be formed to ensure this was done and to review the entire constitution.
17. Appoint Auditor - Wilf Ferner agreed to review the books and prepare a report of last years finances by the end of September. Hal Bond moved that Wilf Ferner be appointed the Auditor for last year. Barry Thorvardson seconded. All members voted in favour. Furthermore Barry Thorvardson indicated that the Executive would seek out an accounting firm to volunteer as our auditors for this year.
18. Appoint Governors to the CFC. - The governor nominations of the three leagues present were accepted for the President to forward to the CFC. As no one could confirm what allotment we were entitled to submit, it was agreed to submit additional representatives from the Leagues not present, if the President could communicate before the CFC Midnight deadline or subsequent deadlines required. Barry Thorvardson agreed to submit the names in priority order to ensure we get our Ontario Allotment. The SWOCL nominated Hal Bond, Doug Hoch, Neil Macleod, Peter Bos, Steve Killi. The EOCA nominated Halldor Palsson, Neil Frarey, Eric Van Dusen, Frank Dixon, Stijn De Kerpel, Roger Patteron. The GTCL nominated Mark Dutton, David Gebhardt, Wilf Ferner, Michael Dougherty, Nava Starr, David Cohen, Ari Mendrinos, Michael Barron, Barry Thorvardson, Shiviharan Thurairasah, Caesar Posylek , Bryan Lamb. Possible inclusions suggested for the Golden Horseshoe were Kerry Liles and John Erickson. Hal Bond moved that the President contact the Northern Ontario League and priorize and send a list of Governors by midnight tonight. Stijn DE Kerpel seconded. All members voted in favour.
19. Consideration of New Business:
a) Ontario Open - SWOCL was conditionally granted the Ontario Open for the upcoming year. Hal Bond will formally submit his program to the OCA by the end of September 2003. Barry Thorvardson indicated that Brampton was planning a major tournament for April 9-12 (Easter) 2004. It should not conflict and they will help advertise the next month's Ontario Open to be held by SWOCL.
b) Ontario Trillium Foundation Grants - Barry Thorvardson moved that the OCA formally submit an application for funding to the Trillium Foundation which administers Ontario Lottery funds. A committee would be formed to flush out the application. In concept it would involve a five year, $200,000 per year funding request, for two fulltime staff, and help establish and promote chess in Ontario. It further would evolve to establish ongoing corporate funding so that it could continue after the first five year funding is complete. Hal Bond moved that the President be in charge of a committee and be empowered to explore and submit for Trillium Foundation funding. Doug Hoch seconded. All members voted in favour.
c) Barry Thorvardson asked if everyone had seen and read his "Vision for Chess in Ontario". As most had not read it, he indicated that it would be discussed at the next OCA meeting which will be held at 2pm, Saturday, August 9th, at The Guelph University Centre, during the Guelph Pro-Am Tournament. All leagues are encouraged to have as many interested people attend this meeting.Special Committees will be formed to review/action special areas including:
- Publicity - to centrally provide news media and public relation support for all chess events in Ontario
- Tournaments - to co-ordinate and followup OCA tournaments
- A Canada/US Match in Toronto
- Special Invitational Tournaments
- Constitution
- Awards
Barry Thorvardson will email a list of all proposed committees and wants all OCA Directors to be involved in at least one of the committees. However we need more help so he again encouraged everyone present to spread the word and encourage participation.
d) Outstanding OCA Financial issues - Cheques were issued for outstanding League rebates to SWOCL, GTCL, EOCA. The President will resolve who to pay and arrange payment for the outstanding Junior Tournament expenses.
20. Any other business - none
21. Adjourn - Michael Barron moved the meeting adjourned. Alan McGowan seconded. All members voted in favour.